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Write a Professional Job Proposal for a Homeowner

Prompt
Write a professional job proposal from a home service contractor to a homeowner.

Company name: {{company_name}}
Your name and title: {{your_name}}
Trade: {{trade}} (e.g., plumbing, electrical, HVAC, roofing, remodeling)
Homeowner name: {{homeowner_name}}
Property address: {{property_address}}
Job description: {{job_description}}
Scope of work (specific tasks): {{scope_of_work}}
Materials to be used: {{materials}}
Timeline: {{timeline}} (e.g., 2 days, start date and completion date)
Total price: {{total_price}}
Payment terms: {{payment_terms}} (e.g., 50% deposit and 50% upon completion, payment upon completion)
Warranty: {{warranty}} (e.g., 1-year labor warranty, manufacturer warranty on materials)
What is included: {{included}} (e.g., labor, materials, cleanup, permits)
What is NOT included: {{not_included}} (e.g., drywall repair, painting, landscaping restoration)
License number: {{license}}
Insurance: {{insurance_info}}
Validity: {{validity}} (e.g., this quote is valid for 30 days)

Write a proposal in 300-400 words with:
1. Opening (2-3 sentences): Reference the site visit, confirm your understanding of what they need
2. Scope of work (100-120 words): Clear, detailed description of exactly what you will do
3. Materials (40-60 words): What materials will be used and why (quality, durability, warranty)
4. Timeline (30-40 words): Start date, expected completion, and any factors that could affect timing
5. Investment (60-80 words): Price, payment terms, what is included and excluded
6. Warranty and credentials (40-50 words): Your warranty, license, and insurance
7. Closing (2-3 sentences): Next steps to accept the proposal

Professional but approachable. Clear enough that there are no surprises during or after the job.

About This Prompt

Creates a clear, detailed job proposal that sets proper expectations about scope, timeline, pricing, and what is and is not included. Reduces disputes and builds homeowner confidence.

How to Use

  1. 1. Visit the property and thoroughly assess the job before writing the proposal.
  2. 2. Be precise about scope — list exactly what you will and will not do.
  3. 3. Specify materials by name and grade when possible.
  4. 4. Give a realistic timeline including potential delays.
  5. 5. Generate the proposal and review every detail for accuracy.
  6. 6. Send as a PDF attached to a brief cover email.
  7. 7. Follow up in 3-5 days if you have not heard back.
  8. 8. Once accepted, use the scope of work section as your job checklist.

Expected Output

A 300-400 word professional proposal with clear sections covering scope, materials, timeline, pricing, and warranty.

Model-Specific Tips

Produces clear, well-organized proposals. Good at the 'what is not included' section, which is critical for managing expectations.

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