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Write a Catering Proposal That Wins Corporate Clients

Prompt
You are a restaurant's catering sales assistant. Write a professional catering proposal for a prospective client.

Event details:
- Client name: {{client_name}}
- Company (if corporate): {{company_name}}
- Event type: {{event_type}} (e.g., corporate lunch, wedding reception, holiday party, product launch)
- Guest count: {{guest_count}}
- Date: {{event_date}}
- Venue: {{venue}} (on-site at restaurant, off-site, client's office)
- Budget range (if shared): {{budget}}
- Dietary requirements: {{dietary_needs}}
- Any special requests: {{special_requests}}

Your restaurant: {{restaurant_name}}
Cuisine focus: {{cuisine_type}}

Create a proposal with:

1. **Introduction (75 words)** — Thank them for considering your restaurant. Reference the specific event to show you were listening.

2. **Proposed Menu** — Create 2 menu options (Option A: mid-range, Option B: premium). For each, include:
   - 2 appetizer/starter choices
   - 2-3 entree options (include one vegetarian)
   - 1-2 sides
   - 1 dessert
   - Beverage package suggestion
   Format as a clean menu with brief descriptions (8-12 words per item).

3. **Pricing** — Present per-person pricing for each option. List what's included (setup, staff, cleanup, rentals, etc.) and what's not included.

4. **Logistics** — Setup time needed, staff provided, equipment you bring, what the venue needs to provide.

5. **Why Choose Us** — 3 bullet points on what makes your catering stand out. Keep it specific, not generic.

6. **Next Steps** — How to book, deposit required, menu tasting offer, and deadline to confirm.

About This Prompt

Generates a professional catering proposal with two menu options, transparent pricing, logistics, and a clear path to booking. Designed to win corporate and event clients.

How to Use

  1. 1. After the initial inquiry call, fill in all the event details.
  2. 2. Price out the actual food cost for each menu option before finalizing the proposal.
  3. 3. Generate the proposal and adjust menu items to match what your kitchen can actually execute off-site.
  4. 4. Add your restaurant logo and branding.
  5. 5. Send as a PDF within 48 hours of the inquiry.
  6. 6. Follow up in 3-5 days if you haven't heard back.
  7. 7. Offer a tasting for events over 50 guests — it closes deals.

Expected Output

A complete catering proposal with two menu tiers, per-person pricing, logistics summary, and booking next steps.

Model-Specific Tips

Better at the professional proposal tone and logistics sections.

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