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Create an Event Hosting Package for Private Parties

Prompt
You are a restaurant events coordinator. Create an event hosting package document that I can send to inquiries about private parties, corporate events, or celebrations at my restaurant.

Restaurant details:
- Name: {{restaurant_name}}
- Location: {{address}}
- Private/semi-private space: {{event_space_description}} (capacity, layout, any AV equipment)
- Cuisine type: {{cuisine_type}}
- Availability: {{availability}} (e.g., any night, weekdays only, Sunday-Thursday, lunch or dinner)

Create an event package document with:

1. **Welcome/Introduction (50-75 words)** — Brief, warm description of hosting events at your restaurant. What makes the experience special.

2. **Space Details** — Capacity (seated and standing), layout options, any included amenities (AV, music, decorations, coat check).

3. **Event Packages — Create 3 tiers:**
   - **{{tier_1_name}}** (most affordable) — Appetizer-focused, limited bar. Good for cocktail receptions and happy hours.
   - **{{tier_2_name}}** (mid-range) — Full dinner with choice of entrees, standard bar package.
   - **{{tier_3_name}}** (premium) — Multi-course meal, premium bar, extras like a dedicated server or custom menu.
   For each tier, include: per-person starting price, what's included, minimum guest count.

4. **Add-Ons Menu** — 6-8 optional extras: specialty cocktails, dessert display, floral arrangements, photographer recommendation, custom menu printing, late-night snacks, etc. Price as "starting at $X" for each.

5. **FAQ** — Answer 6 common questions: deposit, cancellation, dietary accommodations, setup/cleanup, music/entertainment, outside cake policy.

6. **Booking Process** — 3 clear steps from inquiry to confirmed event.

7. **Contact & Next Steps** — Who to reach out to, with a warm closing line.

Keep the tone inviting and professional. This should make someone excited to host their event with you.

About This Prompt

Creates a professional event hosting package document with three pricing tiers, add-ons, FAQ, and booking steps. Ready to send to any private event inquiry.

How to Use

  1. 1. Document your event space details — measure capacity for seated and standing.
  2. 2. Price out your tiers based on food cost + labor + profit margin.
  3. 3. Fill in the variables and generate the package.
  4. 4. Add your logo, photos of the event space, and any past event photos.
  5. 5. Save as a PDF template you can send within 24 hours of any inquiry.
  6. 6. Follow up within 48 hours of sending with a personal call or email.
  7. 7. Update pricing seasonally or when food costs change.

Expected Output

A complete event hosting package document with three tiers, add-ons, FAQ section, and booking process — ready for branding and PDF conversion.

Model-Specific Tips

Warmer introduction and closing language. Better at making the FAQ feel helpful rather than defensive.

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