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Write a Response to a Negative Restaurant Review

Prompt
Write a response to a negative online review for a restaurant.

Restaurant name: {{restaurant_name}}
Reviewer's first name: {{reviewer_name}}
Platform: {{platform}} (e.g., Google, Yelp, TripAdvisor)
What they complained about: {{complaint}} (e.g., slow service, cold food, rude server, long wait, wrong order)
Any additional context you know about the situation: {{context}} (e.g., it was an unusually busy night, there was a staffing issue, the complaint is about something you have since fixed)
What you can offer: {{resolution}} (e.g., invite them back, offer a discount, acknowledge and explain what you have changed)

The response should:
- Thank them for their feedback (briefly)
- Apologize for their specific experience without making excuses
- Acknowledge the specific issue they raised
- Explain what you are doing about it or what has changed (if applicable)
- Invite them to come back and experience the improvement
- Provide a name and way to reach out directly if they want to discuss further

Keep the response to 80-120 words. Tone should be humble, professional, and genuine. Do not be defensive or dismissive. Do not blame the customer. Remember that every potential customer will read this response before deciding whether to eat at your restaurant.

About This Prompt

Creates a professional response to a negative review that acknowledges the issue, explains what you are doing about it, and invites the reviewer back. Potential customers judge you by how you handle complaints.

How to Use

  1. 1. Read the review carefully and identify the core complaint.
  2. 2. Check with your team to understand what actually happened during that visit.
  3. 3. Decide what you can genuinely offer or what you have changed.
  4. 4. Generate the response and review it for tone — it should feel sincere, not scripted.
  5. 5. Have the owner or manager post the response (it carries more weight).
  6. 6. Respond within 24-48 hours of the review being posted.
  7. 7. If the reviewer responds, move the conversation to a direct message or phone call.

Expected Output

An 80-120 word review response that is professional, empathetic, and offers a path forward.

Model-Specific Tips

Produces genuine-sounding responses. Good at acknowledging without being excessive.

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