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Write a Follow-Up Email After Providing a Quote

Prompt
Write a follow-up email from a home service contractor to a homeowner after providing an estimate or quote.

Company name: {{company_name}}
Your name: {{your_name}}
Trade/service: {{service_type}} (e.g., plumbing, HVAC, roofing, painting, landscaping)
Homeowner's first name: {{homeowner_name}}
Job description: {{job_description}} (e.g., kitchen faucet replacement, AC unit installation, roof repair)
Quote amount: {{quote_amount}}
Date the quote was given: {{quote_date}}
How the quote was delivered: {{delivery_method}} (e.g., in person, emailed, over the phone)
Your availability: {{availability}} (e.g., can start next week, schedule filling up for the month)
Anything specific about the job worth mentioning: {{job_notes}} (e.g., spotted an additional issue, recommended a specific product, offered a warranty)

The email should:
- Reference the specific job you quoted
- Remind them of the quote amount and what it includes
- Address any questions or concerns they mentioned
- Mention your availability without creating false urgency
- Make it easy to say yes (reply to this email, call, or text)
- Include a brief note about your warranty or guarantee if applicable

Keep the email to 120-180 words. Tone should be professional and friendly but not salesy. You are a tradesperson, not a used car salesman. Write like a reliable person who does good work.

About This Prompt

Creates a professional follow-up email after providing a quote that reminds the homeowner what you discussed, answers lingering questions, and makes it easy to move forward.

How to Use

  1. 1. Send this follow-up 2-3 days after providing the quote if you have not heard back.
  2. 2. Reference the specific job and quote amount so they do not have to dig through emails.
  3. 3. Mention any specific concerns they raised during the estimate visit.
  4. 4. Include your realistic availability — if you are booking 3 weeks out, say so.
  5. 5. Generate the email and review for tone — it should feel like you, not like a template.
  6. 6. Send from your email or business phone, not a marketing platform.
  7. 7. If they do not respond to this follow-up, send one more in a week, then move on.

Expected Output

A 120-180 word follow-up email with quote details, availability, and a clear path to confirm the job.

Model-Specific Tips

Produces natural-sounding follow-ups. Good at the straightforward tone contractors need.

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