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Write a Case Status Update Email to Your Client

Prompt
You are a personal injury attorney's communication assistant. Write a case status update email to a client who hasn't heard from the office in a while and may be feeling anxious.

Case details:
- Client name: {{client_name}}
- Case type: {{case_type}} (e.g., auto accident, slip and fall, medical malpractice)
- Date of incident: {{incident_date}}
- Current phase: {{current_phase}} (e.g., treating, waiting on medical records, demand sent, negotiation, litigation)
- Key recent development: {{recent_development}}
- Next steps: {{next_steps}}
- Expected timeline for next milestone: {{expected_timeline}}
- Any action needed from client: {{client_action_needed}}

Write an email (200-250 words) that:
1. Acknowledges that the process can feel slow and their patience is appreciated.
2. Clearly explains where their case stands right now — no legal jargon.
3. Describes what happened most recently (the key development).
4. Explains what comes next and roughly when.
5. If the client needs to do something, makes it very clear and specific.
6. Closes with reassurance that the case is progressing and they can call with questions.

Tone: Empathetic, clear, and professional. These clients are often in pain, stressed about money, and worried their case has been forgotten. Address that emotional reality without being patronizing.

About This Prompt

Creates a clear, empathetic case status update email that keeps clients informed and reduces anxiety-driven calls to your office. Plain English, no legal jargon.

How to Use

  1. 1. Review the case file for the latest developments.
  2. 2. Fill in all variables with accurate, current information.
  3. 3. Generate the email and review for accuracy.
  4. 4. Have your paralegal review before sending if it involves case strategy details.
  5. 5. Send from your case management system to keep it logged.
  6. 6. Set a reminder for the next update (every 30 days minimum).

Expected Output

A 200-250 word client email that clearly explains case status, next steps, and any required client actions in plain English.

Model-Specific Tips

Stronger empathy and tone. Better at addressing the emotional reality without being clinical.

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